The Piano Donation Process – How It Works

Why donate your piano to us?  To assist our non-profit mission of supporting piano education for individuals with limited or no access to a piano.

Who donates pianos to us?  People who understand and appreciate the life value of learning to play the piano. Some have played the piano for years but, because of moving or downsizing, now lack the space for a piano. Others are settling the estates of parents who are no longer able to play but want their piano to aid in the cultural enrichment of others.

Who refers piano donations to us?  Other not-for-profit organizations such as Goodwill, Habitat for Humanity, veteran groups, universities, and schools rely on our ability to provide the specialized moving, technical, tuning, and other services required for pianos.

From where do we accept piano donations?  All 50 U.S. states.

Pianos we will review for acceptance:  Acoustic pianos, electronic player and/or recording pianos, and some digital pianos.  Please note that because we stand behind the quality of the pianos we lend, all donations are reviewed to ensure they meet certain criteria. Unfortunately, those that do not cannot be accepted.

What pianos are ineligible for donation?  Any spinet pianos less than 40″ in height, square grands or organs of any kind, and any of the following brand names:  Bachmann, Behr, Betsy Ross, Brumbach, Currier, Estey, Hammond, Janssen, Jesse French, Lester, Marshall and Wendell, Musette, PA Stark, Starck, Stark, Starr, or Winter.

Do we accept musical instruments other than pianos?  No, but if you have a brass, woodwind, or string instrument to donate, Click HERE

Submitting your piano donation.  If you have a piano you would like to donate that is in good operational order, please give us as much information as you know about the piano and its condition by completing and submitting the Donate Piano form accessible from our Make a Donation website page. If you do not receive our auto-reply receipt of your submission, please check your spam folder.* After receipt of your submission, our volunteers will review your donation offer and reply by email within three (7) business days with either an acceptance of your donation, a request for more information, or notification that your piano does not qualify for our program.

*To ensure receipt of emails from us, please add us to your non-spam address list.

Pictures help a lot. To facilitate the review process, please take and send us the following three close-up pictures of your piano. (To locate on an Upright Piano, raise the top lid; for a Grand Piano, slide forward and remove the music desk assembly.)

1.       The model number (usually molded into the cast plate on the right side or sometimes in black ink on the cast plate)

2.       The serial number (usually black ink numbers on the cast plate or stamped into wood in an opening in the cast plate)

3.       The tuning pins, hammers, and strings of the rightmost upper section.

Use the upload buttons on the Donate Piano form to attach these three photos.  You may also send additional pictures by replying to our auto-reply receipt of your submission. Please use the same name and email address when doing so to enable us to connect the email with your submission.

Pickup and Delivery.  Once your donation has been accepted, we notify our nationwide pickup vendor to contact you to schedule the pickup.  Because pickup routing is created as accepted donations are accrued, your piano will be picked up on their next route through your area.  Sometimes this can be very quick; other times  it may take a few weeks. We appreciate your patience in working with us to complete acceptance and pick up your donation. Your piano will be put to good use in promoting piano education.

Tax-deduction receipt.  Within 30 days of our receipt of your donation, you will receive via postal delivery to the street address you provided an official IRS donation letter with all the necessary information to claim a donation on your tax return. If you prefer that it be mailed to a different address, please specify in the “additional information” field of your submission form.

Establishing the value of your donation for tax purposes.  For tax-return purposes, the IRS permits you to deduct the market value of non-cash contributions. In general, donations valued at less than $5,000 require no validation, whereas an expert appraisal must accompany any deduction filed for a non-cash donation of $5000 or more. Although  IRS regulations prohibit any 501(c) 3 nonprofit organization from establishing market value, we may be able to refer you to an appraiser.

If you need to file an IRS Form 8283 for Non-charitable Contributions—which requires both an appraiser declaration and a donee acknowledgement—simply forward to us the form as completed by you and the appraiser.  We will then sign to acknowledge the gift and mail or email the completed Form 8283 back to you. To learn more about the IRS guidelines for charitable contributions, click HERE.

Verifying that your donation will be tax deductible.  For verification that PianosForEducation is recognized by the IRS as a 501(c)3 public charity nonprofit organization, click HERE, select “Are eligible to receive Tax Deductible Donations,” then enter our EIN Number 46-1995748 and click search. Or type PianosForEducation into the Name field and click search.